HI,
New to the site but have found a lot of good advice here so I really need some help with an expensive problem. My users have been entering SES in advance of recieving an invoice. This has been our instructions since implementation to give us a way to accuratly capture costs in the month that they occur. What has been happening is that our costs have been charged to the expense account and the payables account as expected. However when the invoice arrives the invoice may be for less than the SES. Our outside contractors handling our invoice processing have benn entering the invoices and charging the correct SES. This is leaving a balance in the payables and the expense account.
We have been using the MR11 t-code to clear the expense and payables remaining ballance, however the methodology we have been using to discover and act on a condition is by running ME2N for all "D" order types. Then sort on the "To Be Invoiced " field and look for the old invoice balances. And running the MR11 does not correct the order record. So repeaded running of the ME2N after an MR11 has been run will give false readings.
So, is there a different approach we should be taking to correct for these excesses in the SES entries.
1. We need the users to make the SES in advance of the invoices to accuratly log our expenses in the period they occur.
2. They are making estimates and will be high on occasion.